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Period:
📅 Compliance Health — This Month
View full calendar →
—
Filed
—
Pending
—
Overdue
—
Health Score
Upcoming Obligations
—
📈 CRM Pipeline
Leads • Opportunities • Pipeline Management • Win Rate Analytics
New Lead
Activity Log
Quotations
Issue, track and convert customer quotations
to
| Ref | Ver | Date | Valid Until | Customer | Lines | Value (GH₵) | Status | Actions |
|---|---|---|---|---|---|---|---|---|
| No quotations yet. | ||||||||
📝 Sales Orders
Raise SO → Confirm → Convert to Invoice
Total SOs
0
Open
0
Invoiced
0
Total Value
GH₵ 0.00
| SO # | Date | Customer | Items | Value | Document Trail | Status | Actions |
|---|
📈 Sales & Invoicing
Customer invoices and sales records — All amounts in GH₵
Total Revenue
GH₵ 0.00
Invoices Issued
0
VAT Collected
GH₵ 0.00
Outstanding
GH₵ 0.00
NHIL Collected
GH₵ 0.00
| Invoice # | Date | Customer | Items | Subtotal | VAT | Total (GH₵) | Paid | Balance | Status | Actions |
|---|
📥 Accounts Receivable
All invoices — outstanding balances auto-flow to Aging Report when due
Total Invoiced
GH₵ 0.00
Total Received
GH₵ 0.00
Outstanding
GH₵ 0.00
Invoices Count
0
👤 Customer Statement:
| Invoice # | Date | Customer | Total (GH₵) | Due Date | Paid (GH₵) | Outstanding | Progress | Status | Actions |
|---|
🧾 Receipt Ledger
All payments received from customers
Money In
GH₵ 0.00
Receipts Logged
0
💼 WHT / TCC / VCC Receivable Ledger
Track withholding tax deducted by customers — certificates pending, received, applied or written off
| Date | ID | Receipt | Customer | Invoices | Type | Amount (GH₵) | Certificate # | Days Outstanding | Status | Actions |
|---|---|---|---|---|---|---|---|---|---|---|
| No WHT receivables found | ||||||||||
📄 Mark Certificate Received
Certificate Number ✳
Date Received
Notes (optional)
✔ Apply Certificate
Application Date
Notes
◈ Register VRPO Certificate
A VRPO (VAT Refund Purchase Order) certificate from a customer offsets the VAT liability on a relief invoice. Registering it will create a WHT Receivable record ready to apply.
Hold Ctrl/Cmd to select multiple invoices
📦 Inventory Setup
5-level: Category → Sub-Category → Class → Group → Item
| Item | Category | Sub-Category | Class | Group | Location | Custodian | Stock | Unit Price | Unit | Reorder | Date | Status | Actions |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
📦
Start by adding a Category, then Sub-Category, Class, Group, then Items. | |||||||||||||
🧪 Raw Materials
Opening stock + Purchases − Used = Closing stock (LIFO)
Total Closing Value
GH₵ 0.00
Items In Stock
0
Out of Stock
0
| Item | Category | Opening Qty | Opening Cost | Purchased Qty | Used Qty | Closing Qty | Unit | LIFO Unit Cost | Closing Value (GH₵) | Status |
|---|
📤 Consumption Log
| Ref | Date | Item | Qty | Unit Cost | Total | Account | Description |
|---|---|---|---|---|---|---|---|
| No consumption entries yet. | |||||||
Equipment Stock
Equipment inventory — LIFO valuation and condition tracking
Total Closing Value
GH₵ 0.00
✅ In Service
0 units
🔧 Needs Attention
0 units
⛔ Disposed / Pending
0 units
| Item | Category | Opening Qty | Purchased | Disposed | Closing Qty | Unit | LIFO Unit Cost | Closing Value | Condition |
|---|
⚙ Equipment Condition Tracker
Partial-qty condition changes — Maintenance · Repairs · Out for Project · Disposal
🔧 Needs Maintenance
0 units
🛠 Under Repairs
0 units
📄 Out for Project
0 units
⛔ Disposed / Pending
0 units
📋 Condition Summary by Item
| Item | Category | Total Stock | 🔧 Maint | 🛠 Repairs | 📄 Out/Project | ⛔ Disposed | ✅ In Service |
|---|
📄 Condition Change Log
| Ref | Date | Item | Qty | From | To | Reason | Status | Actions |
|---|
🏪 Finished Goods
Stock movement — Opening Balance → Production → Sales → Closing Stock (valued at Production CPU)
to
Total Products
0
In Stock
0
Out / Below Reorder
0
Total Closing Value (CPU)
GH₵ 0.00
Batches Run
0
Total Units Produced
0
| Code | Product | Category | VAT | Unit | Opening Balance | Production | Purchases | Sales | Closing Stock | Reorder | Status | Actions | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Qty | CPU (GH₵) | Value (GH₵) | Qty | Value (GH₵) | Qty | CPU (GH₵) | Value (GH₵) | Qty | CPU (GH₵) | Value (GH₵) | Qty | CPU (GH₵) | Value (GH₵) | ||||||||
🏪 No finished goods yet. Click ✙ Set Up Finished Good to add your first product. | |||||||||||||||||||||
🏭 Production Log
Multi-material batch production — RM stock auto-deducted · Markup sets selling prices
💡 After completing a batch below, it is automatically added to the Production Log and updates Finished Goods stock and pricing.
| Run ID | Date | Product | Qty Produced | Raw Materials Used | Total RM Cost | Overhead | Cost/Unit | Retail % | Wholesale % | Retail Price | Wholesale Price | Status |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
🏭 No production runs yet. Click ⊕ New Batch Run to get started. | ||||||||||||
📋 Bill of Materials
Standard recipe per unit of production — reference for production runs
| FG Code | Product | RM Code | Raw Material | Qty per Unit | Unit | Notes |
|---|---|---|---|---|---|---|
📋 No BOM lines yet. Click ⊕ Add BOM to define your recipe. | ||||||
📋 Purchase Orders
Draft → Approved → GRN → Purchase → Posted
Total POs
0
Pending Approval
0
Approved / Active
0
Total Value
GH₵ 0.00
| PO # | Date | Supplier | Payment Method | Lines | PO Value | Received | Status | Actions |
|---|
📦 Goods Received Notes
GRN → Approved → Convert to Purchase
Total GRNs
0
Pending Approval
0
Approved
0
Total Value
GH₵ 0.00
| GRN # | Date | PO # | Supplier | Lines | Value | Status | Received By | Actions |
|---|
🛒 Purchase Entry
Raw materials · Expenses · Cash & Credit — auto-posts to AP Ledger & Expenses
Total Purchases
GH₵ 0.00
Raw Materials
GH₵ 0.00
Expenses
GH₵ 0.00
On Credit (→ AP)
GH₵ 0.00
Cash Paid
GH₵ 0.00
Outstanding Credit
GH₵ 0.00
💡 RAW MATERIAL purchases auto-update RM stock & cost. EXPENSE purchases auto-flow to Expenses sheet. CREDIT purchases auto-post to AP Ledger — record payments there when you pay.
| Ref # | Date | Type | Item / Category | Supplier | Qty | Unit | Unit Cost | Total (GH₵) | Payment | Bank / Due Date | Status |
|---|
🏭 My Stores Dashboard
Stock alerts · Incoming requests · Issue out · Gap analysis
📋 My Procurement Dashboard
Purchase requests · RFQ · Quote comparison · PO tracking
📤 Accounts Payable
Supplier bills & partial payments — CREDIT purchases auto-appear here
Total Bills
GH₵ 0.00
Total Paid
GH₵ 0.00
Outstanding
GH₵ 0.00
Overdue
0
🏭 Supplier Statement:
💡 Every CREDIT purchase you enter automatically appears below. To record a payment: click Pay Now next to the bill, enter the amount and bank account. Partial payments are supported — pay in up to 3 instalments.
Manual Bills (pre-existing)
| Bill # | Date | Supplier | Amount | Due Date | Pmt 1 | Pmt 2 | Total Paid | Balance | % | Status | Category | Actions |
|---|
🛒 Auto-posted from Purchase Entry (CREDIT purchases)
| Ref # | Date | Supplier | Item | Amount | Due Date | Paid (GH₵) | Balance | Status | Action |
|---|
📊 Purchases Summary
All procurement spend at a glance — filter by date, drill into each category
📅 Period:
Custom:
to
Total All Purchases
GH₵ 0.00
Raw Materials
GH₵ 0.00
Equipment Stock
GH₵ 0.00
Fixed Assets
GH₵ 0.00
Expenses
GH₵ 0.00
Cash Paid
GH₵ 0.00
On Credit
GH₵ 0.00
Credit Outstanding
GH₵ 0.00
💸 Expenses by Category
| Category | Total (GH₵) | Cash | Credit | % of Exp | Entries |
|---|
🌿 Raw Material Purchases by Item
| Material | Total Spend | Qty | Avg Cost/Unit | Entries |
|---|
⚙️ Equipment Stock by Item
| Item | Total Spend | Qty | Avg Cost/Unit | Entries |
|---|
🏗️ Fixed Assets by Item
| Asset | Total Cost | Qty | Avg Cost/Unit | Entries |
|---|
💸 Expense Register
All business expenditure — purchases, petty cash, payroll, journals
to
Total Expenses (Period)
GH₵ 0.00
Purchases & AP
GH₵ 0.00
Petty Cash
GH₵ 0.00
Payroll
GH₵ 0.00
Entries (Period)
0
📋 All Expense Transactions
Sourced from all posted journals debiting expense accounts (5000–5999)
| Date | Journal Ref | Source | Vendor / Payee | Account | Description | Amount (GH₵) | Status |
|---|---|---|---|---|---|---|---|
| Loading… | |||||||
| TOTAL | GH₵ 0.00 | ||||||
🏦 Bank Accounts
Manage your bank, mobile money & cash accounts — add, edit opening balances, delete
Total Cash & Bank
GH₵ 0.00
Total Receipts
GH₵ 0.00
Total Payments
GH₵ 0.00
Accounts Registered
0
🏦 Cash & Bank Accounts
Click ✎ Edit to update name, type or opening balance | 🗑 Delete to remove custom accounts
| Code | Account Name | Type | Opening Bal | Current Balance | Actions |
|---|---|---|---|---|---|
| Loading... | |||||
💵 Petty Cash
Petty cash float — disbursements and reimbursements
Float Balance
GH₵ 0.00
Total Disbursed
GH₵ 0.00
Total Reimbursed
GH₵ 0.00
Opening Float
GH₵ 0.00
Petty Cash Book
From
To
| Date | Ref | Description | Category | Receipt # | Out (GH₵) | In (GH₵) | Balance |
|---|
👥 Payroll
Staff salaries · Ghana PAYE · SSNIT deductions
Employees
0
Gross Payroll
GH₵ 0.00
SSNIT Employee (5.5%)
GH₵ 0.00
SSNIT Tier 1 Er (8%)
GH₵ 0.00
Tier 2 Employer (5%)
GH₵ 0.00
Tier 3 (Emp + Er)
GH₵ 0.00
PAYE Tax
GH₵ 0.00
Net Pay
GH₵ 0.00
Total Remittance
GH₵ 0.00
| Emp ID | Name | Dept | Gross (GH₵) | SSNIT Emp 5.5% | SSNIT Er 8% | Tier 2 Er 5% | Tier 3 | PAYE | Other Ded. | Net Pay | Bank | Actions |
|---|
📈 Posted Payroll History
Filter:
| Month | Gross Salary | SSNIT Emp (5.5%) | SSNIT Tier 1 Er (8%) | Tier 2 Er (5%) | Tier 3 | PAYE | Total Remittance | Status | Action |
|---|---|---|---|---|---|---|---|---|---|
| No payroll months posted yet. Add employees and post payroll. | |||||||||
📈 Income Statement
IFRS Manufacturing Account + Income Statement — Auto-calculated
🏭 MANUFACTURING ACCOUNT — Cost of Production (IFRS IAS 2)
Transfers cost of finished goods to Trading Account
| Description | GH₵ | GH₵ |
|---|---|---|
| RAW MATERIALS | ||
| Opening Stock of Raw Materials | 0.00 | |
| Add: Raw Material Purchases | 0.00 | |
| Less: Closing Stock of Raw Materials | (0.00) | |
| Raw Materials Consumed | 0.00 | |
| DIRECT COSTS | ||
| Direct Labour (Manufacturing wages) | 0.00 | |
| Direct Fuel & Energy | 0.00 | |
| Prime Cost (Materials + Direct Labour) | 0.00 | |
| FACTORY OVERHEAD | ||
| Factory Rent & Utilities (allocated) | 0.00 | |
| Factory Salaries (production staff) | 0.00 | |
| Production Overhead (batch costs) | 0.00 | |
| Depreciation — Plant & Machinery | 0.00 | |
| Total Factory Overhead | 0.00 | |
| Total Manufacturing Cost | 0.00 | |
| Add: Opening WIP (Work in Progress) | 0.00 | |
| Less: Closing WIP | 0.00 | |
| COST OF GOODS MANUFACTURED → Trading Account | 0.00 | |
💰 TRADING ACCOUNT
Revenue less Cost of Goods Sold = Gross Profit
| Description | GH₵ | GH₵ |
|---|---|---|
| REVENUE | ||
| Retail Revenue | 0.00 | |
| Wholesale Revenue | 0.00 | |
| Catering & Events Revenue | 0.00 | |
| Services Revenue | 0.00 | |
| TOTAL REVENUE | 0.00 | |
| COST OF GOODS SOLD | ||
| Opening Stock of Finished Goods | 0.00 | |
| Add: Cost of Goods Manufactured (from Mfg A/C) | 0.00 | |
| Less: Closing Stock of Finished Goods | (0.00) | |
| Cost of Goods Sold | 0.00 | |
| GROSS PROFIT / (LOSS) | (0.00 | |
📈 PROFIT & LOSS ACCOUNT
Gross Profit less Operating Expenses = Net Profit
| Description | GH₵ | GH₵ |
|---|---|---|
| Gross Profit b/d from Trading Account | (0.00 | |
| OPERATING EXPENSES (Selling, General & Administrative) | ||
| Salaries — Admin & Sales staff | 0.00 | |
| Rent & Utilities (admin portion) | 0.00 | |
| Admin & Other expenses | 0.00 | |
| Depreciation — Other Assets | 0.00 | |
| Total Operating Expenses | 0.00 | |
| OPERATING PROFIT / (LOSS) | (0.00 | |
| TAX | ||
| Tax Provision (25% of taxable profit) | 0.00 | |
| NET PROFIT / (LOSS) FOR PERIOD | (0.00 | |
📋 IFRS Note: Manufacturing Account (IAS 2) separates production costs from trading. Depreciation split: Plant & Machinery → Manufacturing A/C; other assets → P&L.
🎯 Budget vs Actual
Compare budgeted figures against actual performance — by department or company-wide
Budgeted Revenue
GH₵ 0.00
Actual Revenue
GH₵ 0.00
Budgeted Expenses
GH₵ 0.00
Actual Expenses
GH₵ 0.00
Budgeted Profit
GH₵ 0.00
Actual Profit
GH₵ 0.00
Budget vs Actual
| Account | Description | Budget (GH₵) | Actual (GH₵) | Variance | Var % | Status |
|---|
⚖️ Statement of Financial Position
Financial position — as at today
As at:
📦 ASSETS
| Item | Amount (GH₵) |
|---|---|
| NON-CURRENT ASSETS | |
| Fixed Assets – Cost | 0.00 |
| Less: Accumulated Depreciation | (0.00) |
| NET FIXED ASSETS | 0.00 |
| CURRENT ASSETS | |
| Raw Materials Inventory | 0.00 |
| Finished Goods Inventory | 0.00 |
| Accounts Receivable | 0.00 |
| Cash & Bank Balance | 81,880.00 |
| TOTAL CURRENT ASSETS | 128,738.00 |
| TOTAL ASSETS | 621,238.00 |
📋 LIABILITIES & EQUITY
| Item | Amount (GH₵) |
|---|---|
| CURRENT LIABILITIES | |
| Accounts Payable | 0.00 |
| VAT Payable | 0.00 |
| PAYE & SSNIT Payable | 0.00 |
| TOTAL LIABILITIES | 0.00 |
| OWNERS' EQUITY | |
| Share Capital | 0.00 |
| Retained Earnings B/F | 0.00 |
| Net Profit / (Loss) | (5,744.55) |
| TOTAL EQUITY | 609,888.00 |
| TOTAL LIAB + EQUITY | 621,238.00 |
✅ Balance Sheet BALANCES
🏗️ PPE Schedule (Property, Plant & Equipment)
Depreciation calculated automatically — Straight Line method
From:
To:
Total Cost
GH₵ 0
Total Accum. Dep (b/f + Posted)
GH₵ 0
Theoretical Accum. Dep
GH₵ 0
Carrying Amount (Posted)
GH₵ 0
Assets Registered
0
| Asset ID | Description | Category | Purchase Date | Life (Yrs) | Cost (GH₵) | Method | Annual Dep. | Accum. Dep b/f | Period Dep. Posted | Total Accum. Dep ✓ | Theoretical | Carrying Amount (GH₵) |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
🏗 No assets registered yet. Click ⊕ Add Asset to get started. | ||||||||||||
📊 Posted Depreciation History
| Period | Journal Ref | Amount Posted (GH₵) | Status | Action |
|---|---|---|---|---|
| No depreciation months posted yet. | ||||
🧾 Tax Tracker
VAT (15%) · NHIL · GetFund · PAYE · SSNIT Tier 1 · Tier 2 Pension · Corporate Tax (25%) — Ghana GRA & NPRA compliance
From:
To:
VAT Collected YTD
GH₵ 0.00
PAYE Due
GH₵ 0.00
SSNIT Tier 1 Due
GH₵ 0.00
Emp 5.5% + Er 8%
Tier 2 Pension Due
GH₵ 0.00
Employer 5% → Trustee
Tier 3 Pension Due
GH₵ 0.00
Voluntary contributions
NHIL Levy Due
GH₵ 0.00
GetFund Levy Due
GH₵ 0.00
WHT Payable
GH₵ 0.00
Total Tax Due
GH₵ 0.00
VAT Summary (Period)
| Output VAT collected (period) | GH₵ 0.00 |
| Less: Input VAT on purchases | (GH₵ 0.00) |
| Net VAT Payable to GRA | GH₵ 0.00 |
ⓘ NHIL and GetFund levy totals are shown in the KPI cards above. Full breakdown with zero-rated, exempt and VRPO deductions is on the VAT Return page.
🧾 Output Tax from Sales — VAT + NHIL + GetFund (auto-pulled)
| Date | Invoice Ref | Customer | Net Amount | Output VAT (15%) | NHIL (2.5%) | GetFund (2.5%) | Total Output (20%) |
|---|---|---|---|---|---|---|---|
| Post invoices with VAT to see them here automatically. | |||||||
| TOTAL OUTPUT TAX COLLECTED | 0.00 | 0.00 | 0.00 | 0.00 | |||
🛒 Input Tax from Purchases — VAT + NHIL + GetFund (auto-pulled)
| Date | Ref | Supplier | Item | Net Amount | Input VAT (15%) | Input NHIL (2.5%) | Input GF (2.5%) | Total Input (20%) |
|---|---|---|---|---|---|---|---|---|
| Post purchases with VAT to see them here automatically. | ||||||||
| TOTAL INPUT TAX CLAIMABLE | 0.00 | 0.00 | 0.00 | 0.00 | ||||
ⓘ Input VAT (15%), Input NHIL (2.5%) and Input GetFund (2.5%) paid on purchases are all claimable. VAT input (Dr 2200) offsets output VAT; NHIL+GF input (Dr 2370) offsets output NHIL+GF collected from customers. Total recoverable input = 20%. The VAT Return page calculates net amounts due to GRA after offsets.
SSNIT & PAYE Remittance History
Filter:
| Month | Gross Salary | SSNIT Emp (5.5%) | SSNIT Tier 1 Er (8%) | Tier 2 Er (5%) | Tier 3 | PAYE | Total Remittance | Status | Action |
|---|---|---|---|---|---|---|---|---|---|
| No payroll months posted yet. Add employees and post payroll. | |||||||||
💰 WHT Payable to GRA — Withheld from Suppliers (Acc 2310)
WHT withheld from supplier payments is held in 2310 WHT Payable and must be remitted to GRA by the 15th of the following month. Use Print GRA Schedule to generate the detailed schedule for the GRA portal.
Current 2310 Balance (WHT owed to GRA):
GH₵ 0.00
| Payment Date | Payment Ref | Supplier | Supplier TIN | Invoice Ref | Gross Paid | WHT Type | Rate | WHT Amount | Status |
|---|---|---|---|---|---|---|---|---|---|
| No WHT withheld from suppliers yet. | |||||||||
| TOTAL WHT WITHHELD | GH₵ 0.00 | ||||||||
💰 Withholding Tax (WHT) — Receipts from Customers
💡 WHT is deducted by customers at source. When you receive payment net of WHT, the WHT amount offsets your Corporate Tax Payable (TCC) or VAT Payable (VRPO/VCC). This table shows all WHT recorded on customer receipts.
| Date | Receipt Ref | Customer | Invoice Amt | WHT Type | WHT Rate | WHT Amount | Cash Received |
|---|---|---|---|---|---|---|---|
| No WHT receipts recorded yet. Record a customer receipt with WHT to see entries here. | |||||||
| TOTAL WHT DEDUCTED | 0.00 | ||||||
📅 Remit WHT to GRA
2310 Balance (All Unremitted)
GH₵ 0.00
Selected to Remit
GH₵ 0.00
Select WHT Entries to Remit
| Date | Payment Ref | Supplier | Invoice Ref | WHT Type | Rate | WHT Amount | Status | |
|---|---|---|---|---|---|---|---|---|
| Loading… | ||||||||
Payment Date ✱
Pay From Account ✱
GRA Payment Ref
📚 Journal Entry Preview
Select entries above to preview.
📊 VAT Return
Ghana GRA VAT Return
to
Output VAT
GH₵ 0.00
Input VAT
GH₵ 0.00
Net VAT Payable
GH₵ 0.00
NHIL (2.5%)
GH₵ 0.00
GetFund (2.5%)
GH₵ 0.00
Total GRA Due
GH₵ 0.00
Output Tax (Sales)
Standard Rated (15% VAT)
| Date | Ref | Customer | Taxable | VAT | NHIL+GF |
|---|---|---|---|---|---|
| Subtotal — Standard Rated | 0.00 | 0.00 | 0.00 | ||
Zero Rated (0% VAT)
| Date | Ref | Customer | Amount | VAT: nil | |
|---|---|---|---|---|---|
| Subtotal — Zero Rated | 0.00 | ||||
Exempt
| Date | Ref | Customer | Amount | VAT: exempt | |
|---|---|---|---|---|---|
| Subtotal — Exempt | 0.00 | ||||
◈ Relief Sales (Charged but Relieved — Disclosed Only)
VAT is charged to the customer but is NOT counted as output VAT in this return. Relief invoices are disclosed for GRA transparency. VRPO certificates from customers settle these amounts — record them in the WHT/TCC/VCC ledger.
| Date | Ref | Customer | Taxable | VAT (Relieved) | NHIL+GF (Relieved) |
|---|---|---|---|---|---|
| Subtotal — Relief Sales (Disclosed) | 0.00 | 0.00 | 0.00 | ||
▾ Input Tax (Purchases)
Under current Ghana VAT law, Input VAT (15%), Input NHIL (2.5%) and Input GetFund (2.5%) paid on purchases are all claimable — they offset output VAT, output NHIL and output GetFund respectively before remitting to GRA. Total recoverable input = 20%.
| Date | Ref | Supplier | Amount | Input VAT (15%) | Input NHIL (2.5%) | Input GF (2.5%) |
|---|---|---|---|---|---|---|
| Total Input Tax (claimable) | 0.00 | 0.00 | 0.00 | 0.00 | ||
💰 VCC Received (reduces VAT liability)
VCC (VAT Credit Certificate) withheld by customers is a direct offset against VAT payable to GRA. VRPO certificates are handled via the WHT/TCC/VCC Ledger — they post Dr 2200 / Cr Customer AR directly and do not appear here. TCC certificates offset Corporate Tax and are excluded.
| Date | Receipt Ref | Customer | Cert Type | Amount |
|---|---|---|---|---|
| Total VAT Offsets | 0.00 | |||
GRA Return Summary
| Output VAT — current period | 0.00 |
| Less: Input VAT — current period (claimable) | (0.00) |
| Net VAT Payable | 0.00 |
| Output NHIL (2.5%) | 0.00 |
| Output GetFund (2.5%) | 0.00 |
| Gross payable before offsets | 0.00 |
| Less: VCC received | (0.00) |
| FINAL AMOUNT TO REMIT TO GRA | 0.00 |
Clears 2200 VAT + 2370 NHIL/GF, applies VRPO/VCC offsets, debits selected bank. Posts to COA, TB, Bank Recon, BS, Management Report.
✓ Record VAT Payment to GRA
Filing period:
—
Posts a journal clearing all outstanding VAT liabilities, debits the selected bank. Flows to: Balance Sheet, Trial Balance, Bank Reconciliation, Tax Tracker, Management Report.
Liabilities to Clear
| VAT Payable (2200) | GH₵ 0.00 |
| NHIL / GetFund Payable (2370) | GH₵ 0.00 |
| Gross Payable to GRA | GH₵ 0.00 |
Offsets (Certificates Received)
| VCC Receivable on hand (1143) | GH₵ 0.00 |
| Apply VCC offset |
| Net Cash to Pay to GRA | GH₵ 0.00 |
Pay From Bank Account ✱
Available balance: —
Payment Date ✱
GRA Receipt / Reference No.
💰 WHT Report
Withholding Tax withheld from supplier payments — GRA remittance schedule
to
Total WHT Withheld (Period)
GH₵ 0.00
2310 Balance (All Time)
GH₵ 0.00
Already Remitted (Period)
GH₵ 0.00
Outstanding to GRA
GH₵ 0.00
Summary by WHT Type
| WHT Type | No. of Payments | Total Gross (GH₵) | WHT Amount (GH₵) |
|---|---|---|---|
| No WHT entries. Set a date range above. | |||
| TOTAL | GH₵ 0.00 | GH₵ 0.00 | |
Full Detail — All Withholding Tax Entries
| # | Payment Date | Payment Ref | Supplier / Payee | Supplier TIN | Invoice Ref | Gross Paid (GH₵) | WHT Type | Rate | WHT Amount (GH₵) | Status |
|---|---|---|---|---|---|---|---|---|---|---|
| No WHT entries in selected period. | ||||||||||
| TOTAL WHT WITHHELD | GH₵ 0.00 | |||||||||
📒 Chart of Accounts
All accounts — Ghana IFRS aligned
| Code | Account Name | Type | Group | Balance (GH₵) | Normal |
|---|---|---|---|---|---|
| 1000 | ASSETS | ||||
| 1100 | Cash on Hand | Asset | Current Asset | 0.00 | Debit |
| 1110 | GCB Bank – Current | Asset | Current Asset | 0.00 | Debit |
| 1120 | GCB Bank – Savings | Asset | Current Asset | 0.00 | Debit |
| 1130 | MTN Mobile Money | Asset | Current Asset | 0.00 | Debit |
| 1200 | Accounts Receivable | Asset | Current Asset | 7,500.00 | Debit |
| 1500 | Fixed Assets (Net) | Asset | Non-Current | 492,500.00 | Debit |
| 2000 | LIABILITIES | ||||
| 2100 | Accounts Payable | Liability | Current Liability | 0.00 | Credit |
| 2200 | VAT Payable | Liability | Current Liability | 0.00 | Credit |
| 2300 | PAYE & SSNIT Payable | Liability | Current Liability | 0.00 | Credit |
| 3000 | EQUITY | ||||
| 3100 | Share Capital | Equity | Equity | 600,000.00 | Credit |
| 3200 | Retained Earnings | Equity | Equity | 15,632.55 | Credit |
| 4000 | REVENUE | ||||
| 4100 | Retail Revenue | Revenue | Operating | 4,500.00 | Credit |
| 4200 | Wholesale Revenue | Revenue | Operating | 9,000.00 | Credit |
| 4300 | Services Revenue | Revenue | Operating | 3,500.00 | Credit |
| 5000 | EXPENSES | ||||
| 5100 | Cost of Goods Sold | Expense | COGS | 1,609.00 | Debit |
| 5200 | Salaries & Wages | Expense | Operating | 14,015.55 | Debit |
| 5300 | Rent & Utilities | Expense | Operating | 3,050.00 | Debit |
| 5400 | Depreciation | Expense | Operating | 3,750.00 | Debit |
🔢 Trial Balance
All debits and credits — should balance to zero
| Code | Account Name | Debit (GH₵) | Credit (GH₵) |
|---|
🔍 Bank Reconciliation
Tick off transactions that appear on your bank statement — carry forward uncleared items
to
Ledger Balance
GH₵ 0.00
−
Unpresented Pmts
GH₵ 0.00
+
Uncleared Receipts
GH₵ 0.00
=
Adjusted Ledger
GH₵ 0.00
Bank Statement Balance
Difference
—
Enter statement balance above
📄 Upload Bank Statement (CSV / Optional)
📅 No statement uploaded. You can manually tick items below, or upload a CSV with columns: Date, Description, Debit, Credit.
✅ Period Transactions — Tick Items Appearing on Bank Statement
| ✅ | Date | Ref | Description | Type | Out (Debit) | In (Credit) | Cleared Date | Note |
|---|---|---|---|---|---|---|---|---|
| Select account and period above to load transactions. | ||||||||
⏳ Brought Forward — Uncleared from Prior Periods
These items were in a previous period but have not yet appeared on a bank statement. Tick them when they clear.
| ✅ | Original Date | Ref | Description | Type | Out (Debit) | In (Credit) | Carried From | |
|---|---|---|---|---|---|---|---|---|
| No outstanding items from prior periods. | ||||||||
📋 Reconciliation Summary
| Complete the reconciliation above to see summary. |
💰 Price List
Edit CPU, Rate, Retail & Wholesale prices directly in the table — changes save instantly
💡 Production prices are set automatically when a batch is posted. Manual override prices take priority — enter them in the yellow columns to lock a selling price regardless of production cost. Leave at 0 to use the production price. Effective prices (last two columns) are what invoices and SOs use.
| Code | Product | Category | Unit | CPU (GH₵) | Prod Retail | Prod Wholesale | ✎ Manual Retail | ✎ Manual Wholesale | Effective Retail | Effective Wholesale | Margin R/W | Stock |
|---|
📄 General Ledger
Account-by-account movement & Inventory stock ledger
to
Account
—
Total Debits
GH₵ 0.00
Total Credits
GH₵ 0.00
Net Movement
GH₵ 0.00
Closing Balance
GH₵ 0.00
| Date | Ref | Type | Narration | Debit | Credit | Balance |
|---|---|---|---|---|---|---|
| Select an account above. | ||||||
📄 Company Documents
Central repository for all company documents — policies, registrations, certificates, templates
Company Settings
Set up your company details
🏢 Departments
Define departments for budgeting, transaction tagging and reporting
Code
Department Name
| Code | Name | Action |
|---|---|---|
| No departments set up yet | ||
🌏 Branches / Locations
Define branch offices or work locations for staff assignment and reporting
Branch Name
Location / Address
| Branch Name | Location | Action |
|---|---|---|
| No branches set up yet — staff will show "Head Office" by default | ||
Company Name *
Address
Phone
Email
TIN
VAT Registration #
SSNIT Employer #
Business Reg #
Financial Year Start
Default VAT Rate %
🇬� Ghana Tax Rates
These defaults auto-populate sales invoices and purchase entries. You can edit individual transactions as needed.
NHIL Rate %
National Health Insurance Levy (cost, not recoverable)
GetFund Levy Rate %
Ghana Education Trust Fund levy (cost, not recoverable)
Withholding Tax (WHT) Default Rates %
WHT is deducted by customers/payers at the time of payment. These are the GRA statutory rates.
Services
Goods / Supply
Rent
Management Fees
Business / P&L Type
Controls which sections appear in the P&L Statement by default. Can be overridden on the report page.
Invoice Footer Message
Bank Details (shown on invoices)
Company Logo
Letterhead Header Image
Upload your company letterhead top banner. This will appear at the top of ALL printouts (invoices, reports, vouchers, etc.).
Letterhead Footer Image
Upload your company letterhead bottom banner. This will appear at the bottom of ALL printouts.
✉ Email Notifications (EmailJS)
Staff get email copies of approvals, escalations and messages. Free tier: 200 emails/month. Get keys at emailjs.com
Public Key
Service ID
Template ID
Template variables:
{{to_name}} {{subject}} {{message}} {{action_link}} {{company}}🏢 Multi-Client Data Isolation
Each client gets its own isolated localStorage namespace. Switching clients loads that client's data exclusively. No cross-client data leakage.
| Code | Name | Status | Action |
|---|---|---|---|
| Loading... | |||
⚠ Switching clients reloads the page. Save any unsaved work first. The "default" client (no code) is used when no client is active.
⚙ Active Modules
Toggle modules on or off for this company. Disabled modules hide their nav links, COA accounts, and P&L sections. Data is preserved — turning a module back on restores everything.
⚠ Data Management
Reset Transactions Only — deletes all invoices, purchases, journals, receipts, production logs, payroll, petty cash, POs, GRNs, and resets all account balances to zero.
Your setup is kept: company settings, customers, suppliers, inventory hierarchy, employees, BOM, COA structure, users.
Your setup is kept: company settings, customers, suppliers, inventory hierarchy, employees, BOM, COA structure, users.
📒 Chart of Accounts — Reset Options
Reset Categories Only — re-applies system default sections and groups to every account. Balances and journals are untouched.
Full COA Reset — removes all custom accounts, wipes all journals and balances, and rebuilds the COA from system defaults. Irreversible without a backup.
Full COA Reset — removes all custom accounts, wipes all journals and balances, and rebuilds the COA from system defaults. Irreversible without a backup.
📦 Rental — Fleet Overview
Real-time fleet status · Utilisation · Certificate alerts · Revenue
Total Assets
0
On Rental
0
In Yard
0
Under Maintenance
0
Cert Expiring/Expired
0
Fleet Utilisation
0%
Rental Revenue MTD
GH₵0
📦 Fleet Register
| Asset ID | Name / Description | Category | Serial No. | Location | Client | Cert Status | Cert Expiry | Condition | Actions |
|---|---|---|---|---|---|---|---|---|---|
| No assets yet. Click + Add Asset to register your first rental asset. | |||||||||
🔧 Rental Asset Register
Full asset records · Certifications · Inspection history · Movement log
| Asset ID | Name | Category | Serial No. | Make/Model | Location | Condition | Cert Status | Cert Expiry | Daily Rate | Actions |
|---|---|---|---|---|---|---|---|---|---|---|
|
📦
No rental assets registered yet
Click + Add Asset to register your first rental asset — generator, basket, vehicle, equipment, or any item you rent out.
| ||||||||||
📄 Rental Contracts
Contract management · All fee types · Billing schedule · Asset deployment
Active Contracts
0
Total Contract Value
GH₵0
Billed This Month
GH₵0
Outstanding
GH₵0
| Contract No. | Client | PO No. | Assets | Start Date | End Date | Status | Total Value | Billed | Received | Outstanding | Actions |
|---|---|---|---|---|---|---|---|---|---|---|---|
|
📄
No rental contracts yet
Click + New Contract to create your first rental agreement.
| |||||||||||
💰 Rental Billing & Invoices
Automated billing · GRA e-VAT compliant · All fee types on one invoice
Invoices This Month
0
Total Billed MTD
GH₵0
Outstanding
GH₵0
Deposits Held
GH₵0
| Invoice No. | Contract No. | Client | Date | Period | Type | Amount | VAT | NHIL+GF | Total (GH₵) | Received | Status | Actions |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| No rental invoices yet. Run billing or create a manual invoice. | ||||||||||||
💵 Rental Receipt Ledger
All payments received — single or multi-invoice settlements
Total Applied to AR
GH₵ 0.00
Receipts Logged
0
TCC + VCC Withheld
GH₵ 0.00
Cash → Bank
GH₵ 0.00
| Receipt Ref | Date | Client | Invoice(s) | Total Applied to AR | TCC Withheld | VCC Withheld | Cash → Bank | Bank Account | Pay Ref |
|---|---|---|---|---|---|---|---|---|---|
| No rental receipts yet. | |||||||||
💸 Vendor Payment Ledger
All maintenance vendor payments — AP cleared, WHT withheld
| Date | Ref | Job No. | Vendor | Gross Paid | WHT | Net to Vendor | Bank |
|---|---|---|---|---|---|---|---|
| No vendor payments yet. | |||||||
🔧 Maintenance Management
Scheduled servicing · Job cards · Service history · Cost tracking
Jobs In Progress
0
Overdue Service
0
Completed This Month
0
Maintenance Cost MTD
GH₵0
| Job No. | Asset | Type | Description | Workshop | Start Date | Due Date | Est. Cost | Actual Cost | Status | Actions |
|---|---|---|---|---|---|---|---|---|---|---|
|
🔧
No maintenance jobs yet
Click + New Job Card to log a maintenance or service job.
| ||||||||||
⇆ Cross Hire Register
Assets hired in from third parties · Pass-through billing · Cost tracking by account
Active Hires
0
Total Hire Cost MTD
GH₵0
Pass-Through Revenue MTD
GH₵0
Hires Awaiting Invoice
0
| Hire Ref | Asset / Equipment | Supplier | Hire Start | Hire End | Rate | Total Cost | Client Rate | Project | Status | Invoiced | Actions |
|---|---|---|---|---|---|---|---|---|---|---|---|
|
⇆
No cross hires recorded yet
Click + New Cross Hire to record an asset hired from a third party.
| |||||||||||
📈 Rental Analytics & Performance
Utilisation rates · Revenue by asset · Contract performance · Revenue forecast
📈 Analytics will populate as you add assets and contracts.
⚙ Rental Module Settings
Configure asset categories · Fee types · Billing cycles · Certification tracking
🏭 Industry Mode
Select your primary rental business type to show or hide relevant fields.
📦 Asset Categories
💰 Active Fee Types
Uncheck fee types not applicable to your business — they will be hidden on contracts.
⚠ Certificate Alert Thresholds
First alert (days before expiry)
Second alert
Third alert
Final alert
🔒 Hard Block: Assets with expired certificates cannot be deployed. Super Admin override required with documented reason.
📚 Chart of Accounts Mapping
Map each rental income type to its COA account. These will be used for all automatic journal entries.
📋 Rental Quotations
Generate quotes from asset rate card · Multi-currency · Convert to Contract
Total Quotations
0
Pending / Sent
0
Accepted
0
Total Value (GHS)
GH₵0
| Quote # | Date | Client | Assets | Currency | Amount | Status | Actions |
|---|---|---|---|---|---|---|---|
| No quotations yet. Click + New Quotation to start. | |||||||
📈 LPO Management
Local Purchase Orders · Balance tracking · Invoice control · Warn at 20% · Block at 0%
Active LPOs
0
Total LPO Value
GH₵0
Invoiced to Date
GH₵0
Remaining Balance
GH₵0
| LPO # | Client | Date | Expiry | Currency | Total Value | Invoiced | Remaining | %Used | Status | Actions |
|---|---|---|---|---|---|---|---|---|---|---|
| No LPOs yet. Click + New LPO to register a client LPO. | ||||||||||
🚚 Delivery Purchase Orders
Mobilisation POs · Linked to contracts · Basis for Delivery Notes
Total POs
0
Open
0
Partial Delivery
0
Fully Delivered
0
| PO # | Date | Contract # | Client | Assets | Status | Delivery Notes | Actions |
|---|---|---|---|---|---|---|---|
| No Delivery POs yet. Create a Contract first, then raise a PO from it. | |||||||
✅ Delivery Notes
Evidence of asset delivery · Client acknowledgement · Links to invoice
Total DNs
0
Awaiting Acknowledgement
0
Acknowledged
0
Linked to Invoice
0
| DN # | Date | PO # | Contract # | Client | Assets Delivered | Acknowledged By | Status | Actions |
|---|---|---|---|---|---|---|---|---|
| No Delivery Notes yet. Raise a Delivery PO first, then create a Delivery Note from it. | ||||||||
🚌 Movement Sheet
Track equipment mobilisation, demobilisation and site transfers
Total Movements
0
Mobilisations
0
Demobilisations
0
Site Transfers
0
Pending Confirmation
0
to
| Ref # | Date | Type | Asset ID | Asset Name | Contract | Client | From Location | To Location | Driver / Transporter | Vehicle | Condition Out | Condition In | Status | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| No movements recorded yet. | ||||||||||||||
📋 Rental Sales Orders
Authorise invoicing · Linked to Contract and Delivery Notes · Basis for Invoice
Total SOs
0
Open / Approved
0
Invoiced
0
Total Value (GHS)
GH₵0
| SO # | Date | Contract # | Client | Period | Currency | Amount | LPO # | Status | Actions |
|---|---|---|---|---|---|---|---|---|---|
| No Rental Sales Orders yet. | |||||||||
💲 Foreign Exchange Rates
IAS 21 compliance · Monthly opening & closing rates · Year-end retranslation · FX Gain/Loss posting
Current USD Rate
—
FX Gain This Month
GH₵0.00
FX Loss This Month
GH₵0.00
Net FX YTD
GH₵0.00
📅 Monthly Exchange Rate Table — USD / GHS
| Period | Currency | Opening Rate | Closing Rate | Year-End Rate | FX Gain/Loss Posted | Actions |
|---|---|---|---|---|---|---|
| No FX rates set. Click + Set FX Rate to enter the exchange rate for the current month. | ||||||
📚 IAS 21 — How FX Retranslation Works
Transaction date: Invoice posted at rate on date of invoice (transaction rate).
Month-end: All open USD balances (AR, AP, Bank) retranslated at closing rate. Difference = FX Gain or Loss → posted to P&L.
Year-end: Final retranslation using year-end rate. Cumulative FX difference flows through P&L.
Journal entry: Dr/Cr Accounts Receivable · Cr/Dr FX Gain/(Loss) [COA 7100]
Month-end: All open USD balances (AR, AP, Bank) retranslated at closing rate. Difference = FX Gain or Loss → posted to P&L.
Year-end: Final retranslation using year-end rate. Cumulative FX difference flows through P&L.
Journal entry: Dr/Cr Accounts Receivable · Cr/Dr FX Gain/(Loss) [COA 7100]
Detail
📋 New Quotation
📈 Register LPO
🚚 New Delivery PO
✅ Create Delivery Note
📋 New Rental Sales Order
💲 Set FX Rate
📦 Add Rental Asset
📄 New Rental Contract
🔧 New Maintenance Job
⇆ New Cross Hire
💰 Create Pass-Through Invoice
💰 Receive Rental Payment
💵 Receive Rental Payment
🔧 Pay Maintenance Vendor
📋 Inspection Record
👤 Customers
Customer directory — auto-selects when creating invoices
Customers auto-appear in invoice dropdowns and as Trade Receivables in COA
Total Customers
0
Active (Invoiced)
0
Outstanding AR
GH₵ 0.00
Total Invoiced (All Time)
GH₵ 0.00
| ID | Name | Contact | Phone | TIN | Sector | Category | Terms | Invoiced | Outstanding | Actions |
|---|
🏭 Suppliers
Supplier directory — auto-selects when posting purchases & payments
Suppliers auto-appear in purchase dropdowns and as Trade Payables in COA
Total Suppliers
6
Outstanding AP
GH₵ 0.00
Overdue Bills
0
Total Purchased (All Time)
GH₵ 0.00
| ID | Name | Contact | Phone | TIN | Sector | Category | Terms | Purchased | Outstanding | Last Eval | Actions |
|---|
⏰ Aging Reports
AR & AP aging analysis — days overdue by bucket
📥 Accounts Receivable Aging — What Customers Owe You
| Customer | Invoice # | Invoice Date | Due Date | Total (GH₵) | Paid (GH₵) | Outstanding | Days Overdue | 0–30 Days | 31–60 Days | 61–90 Days | 90+ Days | Status |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| TOTALS | 0.00 | — | 0.00 | 0.00 | 0.00 | 0.00 | ||||||
📤 Accounts Payable Aging — What You Owe Suppliers
| Supplier | Bill # | Bill Date | Due Date | Amount (GH₵) | Paid (GH₵) | Outstanding | Days Overdue | 0–30 Days | 31–60 Days | 61–90 Days | 90+ Days | Status |
|---|
🏢 Vendor Register
Pre-qualify vendors · Score against registration checklist · Promote approved vendors to Supplier database
Total Registered
0
Approved
0
Pending Review
0
Rejected / Suspended
0
Score Threshold
70%
| Vendor ID | Company Name | Category | TIN | Contact | Phone | Reg Score | Status | In Supplier DB | Registered On | Actions |
|---|
⭐ Vendor Evaluation
Periodic performance scoring · Renewal decisions · Evaluation history per vendor
Total Evaluations
0
Excellent (≥80%)
0
Satisfactory
0
Non-Acceptable
0
Due for Re-Evaluation
0
| Eval # | Vendor | Period | Eval Date | Evaluator | Score | Rating | Outcome | Status | Actions |
|---|
🏢 New Vendor Registration
1 — Company Information
Company / Business Name ✱
Business Registration No.
TIN ✱
VAT Registration No.
Company Type
Year Established
Business Address ✱
City / Town
Region
Country
Website
2 — Primary Contact
Contact Person Name ✱
Designation / Title
Phone ✱
Alternative Phone
Email ✱
3 — Products & Services
Supply Category ✱
Estimated Annual Supply Value (GH₵)
Description of Products / Services ✱
Key Clients / References
4 — Banking Details
Bank Name
Branch
Account Name
Account Number
Sort Code / SWIFT
MoMo Number (if applicable)
5 — Compliance Documents
Tick each document submitted. Score is calculated automatically. Threshold: 70%
Registration Score:
0%
6 — Review & Decision
Application Date
Status
Reviewed By
Review Date
Notes / Remarks
⭐ Vendor Evaluation
Vendor / Provider ✱
Evaluation Period (e.g. Q1 2026 / Annual 2025)
Evaluation Date ✱
Evaluator Name ✱
Service Type
Job / Contract Performed
Rating Scale:
1 = Not at all satisfactory
2 = Unsatisfactory
3 = Fair
4 = Satisfactory
5 = Very Satisfactory
Total Score
0 / 25
% Score
0%
Rating
—
Outcome Decision ✱
Renewed Until
Comments / Recommendations
Approved By
Status
⚙ Vendor Module Settings
Evaluation Configuration
Evaluation Frequency
Registration Score Threshold (%) ✱
Vendors scoring above this % are auto-promoted to the Supplier database on approval.
Evaluation Criteria (each scored 1 to Max Score)
Registration Checklist (weights must sum to 100)
💳 Cash Movements
All inflows and outflows — customer receipts + supplier payments in one view. Use the Sales or Procurement module to record new transactions.
ⓘ Transactions recorded here appear in both the Sales Receipt Ledger and Procurement AP Ledger — same data, this view combines both for a Finance overview.
Total Inflows (Receipts)
GH₵ 0.00
Total Outflows (Payments)
GH₵ 0.00
Net Cash Movement
GH₵ 0.00
💰 Customer Receipts (Inflows)
| Receipt # | Date | Customer | Invoice # | Amount (GH₵) | Bank / Account | Reference | Status | |
|---|---|---|---|---|---|---|---|---|
| No receipts yet. | ||||||||
📤 Supplier Payments (Outflows)
| Payment # | Date | Supplier | Voucher # | Amount (GH₵) | Bank / Account | Reference | Status |
|---|
🔎 Audit Trail
Complete log of all transactions and form events — timestamp, user, module, action
to
Filtered Entries
0
Total Logged
0
Total Amount
GH₵ 0.00
Last Activity
—
| Timestamp | User | Module | Reference | Action | Details | Amount |
|---|
📓 General Journal
Post debit and credit entries — entry must balance before posting
✍️ New Journal Entry
Journal Ref (auto)
Date ✱
Entry Type
Description / Narration ✱
#
Account
Line Narration
Debit (GH₵)
Credit (GH₵)
Total Debits
GH₵ 0.00
Total Credits
GH₵ 0.00
Balance
Enter amounts above
Total Entries
0
Total Debits
GH₵ 0.00
Total Credits
GH₵ 0.00
📋 Posted Entries
| JRN # | Date | Type | Description | Account | Debit (GH₵) | Credit (GH₵) | Action |
|---|---|---|---|---|---|---|---|
📓 No entries yet — use the form above to post your first journal entry. | |||||||
💧 Cash Flow Statement
IAS 7 Indirect Method — Operating · Investing · Financing
💰
Operating Cash Flow
GH₵ 0.00
🏗️
Investing Cash Flow
GH₵ 0.00
🏦
Financing Cash Flow
GH₵ 0.00
💧
Net Change in Cash
GH₵ 0.00
💧 Statement of Cash Flows
Period: This Year
| Description | GH₵ | GH₵ |
|---|---|---|
| Navigate here to load | ||
📅 Aged Receivables
Customer balances by aging bucket — 0–30 · 31–60 · 61–90 · 90+ days
From:
To:
Total Outstanding
GH₵ 0.00
Current (0–30d)
GH₵ 0.00
31–60 Days
GH₵ 0.00
61–90 Days
GH₵ 0.00
90+ Days
GH₵ 0.00
Customers Overdue
0
📊 Aging Buckets
Loading...
👤 Invoice Aging Breakdown
| Customer | Invoice # | Date | Due Date | Days | Total | Paid | Outstanding | Bucket |
|---|
📄 Management Report
Auto-generated monthly report — all sections pulled from live system data
CONFIDENTIAL
Aurum Systems
Monthly Management Report
January 2025
Generated: —
Revenue
GH₵ 0
Gross Profit
GH₵ 0
Net Profit
GH₵ 0
Cash Position
GH₵ 0
AR Outstanding
GH₵ 0
AP Outstanding
GH₵ 0
Revenue YTD
GH₵ 0
Gross Profit YTD
GH₵ 0
Net Profit YTD
GH₵ 0
📈 Revenue Trend — Last 6 Months
A. Executive Summary
Generating summary...
B. Revenue Analysis
Revenue by Stream
| Stream | This Month | Prior Month | Variance |
|---|
Top 5 Customers (This Month)
| Customer | Invoiced | % of Total |
|---|
C. Accounts Receivable Report
| Aging Bucket | Amount (GH₵) | % of AR | Status |
|---|
D. Accounts Payable Report
| Supplier | Total Owed | Paid This Month | Still Due | Status |
|---|
E. Material Requisition Report
| Item | Qty Requested | Qty Issued | Value Issued | Purpose |
|---|
F. Purchases Report
| Supplier | POs Raised | Completed | Outstanding | Total Spend |
|---|
G. Cash Position
| Description | GH₵ |
|---|
Cash by Account
| Account | Balance |
|---|
H. Tax & Compliance
| Tax | Amount Due | Due Date | Status |
|---|
📅 Filing History — Last 3 Months
I. Inventory Summary
Raw Materials
| Item | On Hand | Consumed | Status |
|---|
Finished Goods
| Product | Produced | Sold | On Hand |
|---|
J. Key Financial Ratios
K. Outlook & Recommendations
🤖 AI-generated via Claude
Click "AI Commentary" in the toolbar to generate AI-powered outlook and recommendations based on this month's data.
L. Budget vs Actual
—
| Line | Budget | Actual | Variance | Var % | Status |
|---|
M. Payroll & Headcount
Payroll Summary — This Month
| Component | Amount (GH₵) |
|---|
Payroll Status
N. Production Performance
| Product (Batch) | Qty Produced | RM Cost | Labour Cost | Total Cost | Unit Cost |
|---|
O. Operating Expense Breakdown
| Expense Category | This Month | Prior Month | YTD | % of OpEx |
|---|
P. 3-Month Cash Flow Projection
Projection based on AR aging (expected collections) and AP outstanding (expected payments). Recurring expenses estimated from prior month actuals.
| Item | Month +1 | Month +2 | Month +3 |
|---|
Q. Petty Cash Summary
Movement This Period
| Description | Amount |
|---|
Top Spend Categories
| Category | Amount |
|---|
S. Director's / Finance Manager's Narrative
Saved per period — reloads automatically when you switch months
Type your commentary below. It auto-saves as you type and is stored separately for each month/year — switching to a different period and back will restore exactly what you wrote for that period.
Start typing to save your commentary for this period.
Prepared by
Reviewed by
Approved by
📃 Forms & Approvals
Select a form to fill and submit for approval
Payment Request
Fill in all required fields and submit for approval
Company Name
Form Reference
—
👤 Submitted By
🔒 Auto-filled from your account
Full Name
Department
Date
Form Details
🔌
Approval Route
This form will be routed to the designated approver.
✅ Approvals Inbox
Review and action pending requests
Pending Review
0
Approved (All Time)
0
Rejected
0
Posted to Ledger
0
| Ref | Type | Awaiting | From | Date | Details | Amount | Status | Action |
|---|---|---|---|---|---|---|---|---|
| No requests pending approval. | ||||||||
Submit Form
Fill in all required fields
Review Request
💾 Post Approved Request to Ledger
Review the posting details before committing to the ledger. This creates a double-entry journal transaction.
Debit Account (Expense) *
Credit Account (Bank/Cash) *
Amount (GH₵) *
Double Entry Preview:
Dr — | Cr — | Amount: GH₵ 0.00
Dr — | Cr — | Amount: GH₵ 0.00
Posting Date *
Narration
⚙ Workflow Setup
Approval routes • Staff escalation chains • Transaction approval gates
👤
STEP 1 — PAYROLL
Add employees in the Payroll module. Name, department, and job title are read from there.
🔑
STEP 2 — USER MANAGEMENT
Create a login account, link it to their payroll record, and assign a Role that controls what pages they can see.
⚙
STEP 3 — WORKFLOW SETUP
Set line managers for escalation, then configure which Role approves each transaction and form type.
👤 For each form type, select the Role that must approve it and a backup. When any user submits a form, the system routes it to any active user holding that role. TAT is the maximum hours before the system escalates.
🔌 Approval Routes by Form Type
| Form Type | Category | Primary Approver | Backup Approver | TAT Target | Posts to Ledger (Role) |
|---|